Vendor Info & Application

Welcome and thank you for your interest! Clover Market is an award-winning (Best of Philly, Best of the Main Line), curated outdoor marketplace which celebrates handmade and vintage goods. Now in our 17th year, we are known for our loyal and engaged customer following, warm and positive atmosphere, and vibrant downtown settings. Our vendor application for the 2026 outdoor Market dates will be open on January 2nd.

Would you like to read why vendors love participating with us? Read some of their testimonials here.

Do you want to be sure to see our future calls for vendors? Sign up for our mailing list to get our periodic emails including calls for vendors.

Who Should Apply:

We are seeking vendors with high-quality handmade goods, along with carefully curated antiques (100+ years old) and vintage items (25+ years old). We select handmade artisans with unique and on-trend work, as well as antique and vintage dealers with cohesive and thoughtfully edited collections. We also have a selection of high quality food trucks/tented food vendors at each Market offering savory items, desserts, and beverages for our customers.

Clover Market is not a flea market. Creative, polished, and beautifully styled displays are an important part of our selection process. We welcome applications from both emerging and established businesses.

How to Apply ~ 2026 Outdoor Dates:

Review the FAQ's below. They cover all of the important information.
Get 1 product photo and 1 display photo ready to submit. If you are a new Handmade applicant, we also strongly recommend including 1 photo showing your work space and/or production process. If you're a newly applying food truck we will also ask for a photo showing your truck.
Apply using the links below.

We also encourage you to review our Vendor Guidelines & Policies (located here for handmade/vintage vendors OR here for food trucks). These shorter pdf's summarize the most important items from the FAQ's.

Key Application Dates:

For Food Trucks & Tented Food Vendors (Savory, Desserts & Beverages Served for Consumption Onsite by Customers)

Application Posted: 1/2/26
Application Deadline: Friday 1/30 at 11 pm eastern
Notifications Out (all spring & fall dates): Friday 2/6
1st Invoice Due (Spring + $100 nonrefundable fall deposit if applicable): Wednesday 2/11
2nd Invoice Due (Fall Balance): Wednesday 4/8
Application link will be here on 1/2.

For Handmade & Vintage Vendors (Applicants With Shelf Stable Packaged Foods Use This Application)

Application Posted: 1/2/26
Application Deadline: Friday 2/6 at 11 pm eastern
Notifications Out (all spring & fall dates): Friday 2/27
1st Invoice Due (Spring + $100 nonrefundable fall deposit if applicable): Wednesday 3/4
2nd Invoice Due (Fall Balance): Wednesday 4/22
Application link will be here on 1/2.

Market Schedule:

Spring Season
- 4/12 - Chestnut Hill
- 4/26 - Collingswood
- 5/17 - Bryn Mawr
- 6/7 - Kennett Square
Fall Season
- 9/13 - Chestnut Hill
- 9/20 - Collingswood
- 10/4 - Bryn Mawr
- 10/18 - Kennett Square

The application for the 2 day indoor Holiday Market will be live on the website in mid July and will be due in mid-August.

FREQUENTLY ASKED QUESTIONS

1) About the Markets

Where are the Markets held?

We host our outdoor Markets in four beautiful and vibrant downtown locations in the Philadelphia area: Chestnut Hill PA, Collingswood NJ, Bryn Mawr PA, and Kennett Square, PA (photos below). These locations offer proximity to busy retail corridors and highly engaged communities. We also host a two-day indoor Holiday Market at the Westtown School in West Chester in late November which has a separate application.

Our social media pages (especially Instagram) provide a good sense of the look and feel of our events.

What are the hours?

The outdoor Markets are always on Sundays, and are open 10-4 pm.

What is the weather policy?

Markets are held rain or shine. That said, we reserve the right to cancel a Market in the event of severe or dangerous weather, which may include heavy all-day rain, sustained high winds, or lightning. Weather-related decisions will be made by noon on the Saturday before the scheduled Market at the latest.

What happens in case of a severe weather cancellation?

There are no rain dates and no credits for future Markets. If a Market is cancelled by Clover Market due to severe or dangerous weather, a 50% refund will be issued. While we would never force a vendor to attend, vendors are expected to be prepared to participate in outdoor conditions, including rain.

2) More on Who Should Apply

The "who should apply" is above. What about who should NOT apply?

We do not accept vendors with:

Wholesale, buy/sell or otherwise mass produced items (e.g. Temu, Alibaba)
Direct-to-consumer/MLM products (Scentsy, Paparazzi, etc.)
AI-designed work
Trademarked or licensed designs
Directly imported products

We do not offer spaces for businesses participating strictly for marketing or promotional purposes including contractors, designers, and any other service providers. This allows us to keep our focus on handmade and vintage.

Do products need to be made in the U.S.?

Our priority in selecting vendors is with applicants with U.S.-made work by the applicant. We very occasionally include vendors whose products are produced outside the U.S. through fair-trade partnerships. In those cases, 100% of product design must be done by the vendor. We do not accept directly imported products.

What types of food vendors are you looking for?

We are looking for established, high quality trucks (and occasionally vendors serving from a tented setup) with diverse menus who are experienced in a busy outdoor event setting. Spaces are limited and we typically take around 5 savory vendors, 2 desserts, and 1-2 beverage vendors at each Market. We are not currently accepting applications for new alcohol vendors for the Kennett Square location.

All vendors must be licensed by the Health Department in the appropriate location and have the liability insurance. Electric is not available due to the outdoor setting, and all generators must be quiet generators <70 db.

A view of the Chestnut Hill Market

3) Application & Selection

Do I need to apply to all Markets in a season?

No. You may apply to as many Markets as you are interested in and you can indicate priority dates on the application. Due to strong demand, especially in oversubscribed categories such as jewelry, clothing, candles, bath/body, ceramics, and apparel, most handmade vendors are accepted for one or possibly two dates per season.

What do you consider to be “handmade”?

Handmade products must be original in design and show a meaningful level of skill and creativity in their execution. We look for the maker’s personal imprint on the final product rather than minimal work done on purchased components.

How many vendors do you accept at each Market? Do you limit the number of vendors in each category?

Each Market features 90–100 vendors, with target numbers for each category to avoid over-saturation. This size creates a manageable, high-quality shopping experience for customers.

Do I need a website and social media page to apply?

Yes. We will take a look at your website and/or your social media page(s) to more fully evaluate your products, packaging, and aesthetic. While social media page(s) aren't required, applicants with an active online presence who can help cross-promote the Market will be prioritized. If you don't have a social media page we will need a website or shop page with current inventory to review.

Will I need to submit photos with my application?

Yes. You must provide one current product photo and one current display photo. We also recommend that new Handmade applicants share a photo showing their workspace and/or how their handmade process. Applicants who have not done an event before and who don't have a tent photo can take a photo of a small tabletop mockup to give us a sense of how they'd propose to display their work.

How are applications evaluated?

Applications are reviewed based on product quality, craftsmanship, originality, cohesiveness of design, the overall mix of vendors, and alignment with the Clover Market aesthetic and what we feel will most resonate with our customers. Display and presentation are very important considerations (more on that below).

We strive for each Market to have a nice range of styles, price points, categories, and a mix of old and new vendors. We actively seek representation from BIPOC-owned brands, and that can be indicated on the application.

What are you looking for in terms of display?

Your display photo is a key part of our review process. We look for carefully styled setups with an engaging and inviting overall feel, unique display pieces and thoughtful merchandising, cohesive branding and signage, and a curated assortment of goods. Our Instagram page and sample gallery of images from prior Markets provide examples of the types of displays that fit best with our event.

Can I share a space? Can you match me with someone?

Yes, up to two vendors may share a space. Both must apply and be accepted. We are not able to match vendors seeking shared spaces.

Can I request a double space?

Double spaces can be requested but first priority is given to antique vendors. A limited number of doubles may be available depending on the number of applicants.

I’ve participated before. Will I be automatically accepted again?

To keep the Markets fresh and dynamic, all applications are reviewed with a fresh eye each season, and prior participation does not guarantee acceptance.

I missed the application deadline. Do you take late applications? Can I be put on a waitlist.

We do not accept late applications, and our informal waitlist is drawn from the original applicant pool. Once the application has closed , we do not take requests to be added to the waitlist.

If I am not accepted, can I receive feedback?

Due to the high volume of applications, we are unable to provide individual feedback. If you were not accepted, you may be in a particularly competitive category, or the Market may not be the right fit.

If I am accepted but not to all of the Markets I wanted what happens?

If you were accepted to some but not all of the Markets you wanted, you will automatically be kept on the waitlist for the rest of the year. If spaces open in your category, you will be contacted.

4) Fees & Payments

What is the vending fee? Is there an application fee?

There is never a fee to apply. Vending fees generally range from $200 per Market for handmade and antique vendors in 10' x 10' tented setups to $250 per Market for full-sized food trucks.

How do I pay if I’m accepted?

Accepted vendors receive a PayPal invoice reflecting their confirmed number of Market dates. Please be aware of scammers. Clover Market will never request payment via Venmo, Zelle, Cash App, or through links on social media messages.

Why two invoices?

We have two invoices for those participating in the spring and fall seasons to help vendors spread out their upfront costs. The first invoice will cover the confirmed spring season dates and includes a $100 non-refundable deposit for any confirmed fall dates if applicable (this is a new policy as a gesture of mutual commitment). The second invoice covers the balance due for any fall dates, if applicable.

A view of the Collingswood Market

5) Market Day Expectations & Logistics

Do I need to be personally present?

Yes. Vendor presence is a core part of the Clover Market experience. Vendors must be personally present representing their business unless prior approval has been granted for an extenuating circumstance or if a vendor has a last minute emergency such as illness. Another event on the same day is not considered an extenuating circumstance.

How many vendors are at each Market?

Each Market features approximately 90–100 vendors, with category limits to prevent oversaturation. We also typically include around five savory food trucks, one to two dessert vendors, and one to two beverage vendors at each Market.

What will I need to have to vend?

Vendors will need to supply:

A 10’x10’ WHITE tent, straight legs preferred
Tent weights (minimum of 40 lbs. per leg; 160 lbs. total)
Tables and display for merchandise
We recommend tent sidewalls in case of rain and full length tablecloths so storage bins and excess merchandise can be stored out of sight.

What types of tent weights are permitted?

Approved weights include fully filled and adequately sized weight bags (like this), or PVC pipe/buckets filled with concrete for a DIY option (like this). Round interlocking weights (like this) can work but must be securely fastened and with sufficient weight to get to 40 lbs/leg. All weights must be securely fastened to (not set on) the tent legs or suspended from the frame.

Small sandbags, bricks, water jugs, or other loosely placed items are not permitted due to their small size, safety concerns and appearance. Concrete blocks or kettlebells can potentially be used but must be of adequate weight and tucked out of customer walkways. If unsure, please weigh your setup or contact us to discuss.

Is electricity available?

Electricity is not available at the outdoor Markets as the events are held in streets and parking lots. Generators are ONLY permitted for the food trucks.

Can I request a specific space?

We do not accept space or adjacency requests unless there is a true extenuating circumstance such as a medical need or vendors traveling together or sharing a joint display.

How close can I get to my space at load in and load out?

Vendors unload right to the back of their space in Collingswood, Bryn Mawr, and Kennett Square. Half of the vendors do the same in Chestnut Hill, and half dolly in from an adjacent parking lot (our physical space in Chestnut Hill does not allow for all vendors to unload directly into spaces).

Do you have vendor testimonials?

Yes! Please see some recent vendor testimonials linked here. Vendors consistently cite our organization, strong communication, marketing, and loyal customer base as standout features of participating with us.

How are the Markets promoted?

We utilize a variety of channels to reach our existing and new customers including the mailing list (11K subscribers with 50%+ open rate), press releases, ads on XPN, social media posts and promotion (Instagram 30K+ followers, Facebook 27K+ followers), targeted email marketing through third party mailing lists, our partners in the local business districts and Visitors Bureaus (e.g. Chester County Tourism Agency, Visit Philly, VisitPA, etc.), press outreach, targeted print ads, and posters.

All vendors are expected to actively partner with the Market to help promote the events to their customers in whatever way they reach them best.

6) Policies

What is the vendor-initiated cancellation policy?

A 50% refund is available for cancellations made at least one month prior to the Market date. No refunds are given within one month, no exceptions. Spaces may not be transferred to another vendor. All cancellations must be communicated in writing; no-shows without communication will affect future acceptance.

Do I need insurance?

Insurance is not required but is strongly recommended. Clover Market is not responsible for vendor property. We recommend ACT insurance, which offers single-event or annual policies.

Do I need to collect sales tax or obtain licenses?

Yes. Vendors are responsible for complying with all sales tax and licensing requirements. A $20 annual business license is required for Bryn Mawr vendors. Additional details are included in the Vendor Guidelines.

A view of the Bryn Mawr Market

7) Staying Connected

Will I receive additional logistical information?

Yes. Accepted vendors will receive detailed logistical information ahead of each Market including space assignments, load-in instructions, and parking information.

How can I hear about future calls for vendors?

Please sign up for the mailing list at the bottom of this page and follow us on social media for application announcements.

How can I contact you with additional questions?

If your question is not addressed above or in the Vendor Guidelines and Policies, please email helloclovermarket@gmail.com. We will respond as quickly as possible.